What is BS EN 16708-6:2020?

BS EN 16708-6:2020, also known as European Standard EN 16708-6:2020, is a technical standard published by the European Committee for Standardization (CEN). It provides guidelines and requirements for writing easy-to-understand technical documents. This standard aims to improve the clarity and comprehensibility of technical information, making it accessible to a wider audience.

Importance of Clear Technical Writing

Clear technical writing plays a crucial role in effective communication between experts and non-experts. Well-written technical documents help users understand complex concepts, instructions, or specifications associated with different products or services. With clear documentation, users can make informed decisions, efficiently troubleshoot problems, and ensure safe operation of equipment or systems.

Key Principles of BS EN 16708-6:2020

The BS EN 16708-6:2020 standard outlines key principles that should be followed when writing technical documents:

Simplify language: Use plain language and avoid jargon, acronyms, and technical terms whenever possible. Provide explanations and definitions for necessary technical terms.

Organize content: Structure information logically using headings, subheadings, and bullet points. Use tables, diagrams, and illustrations to enhance understanding.

Use visuals effectively: Choose appropriate visuals such as images, charts, or graphs to convey complex information. Ensure visuals are clear, labeled, and referenced accurately in the text.

Consider user perspective: Understand your target audience and their level of knowledge. Adapt the document's tone, style, and level of detail accordingly.

Provide context: Explain the purpose, benefits, and limitations of the product or system being described, as well as any potential risks or precautions to be taken.

Benefits of Implementing BS EN 16708-6:2020

Adhering to the guidelines set forth in BS EN 16708-6:2020 brings several benefits:

Improved user satisfaction: Clear and easily understandable technical documents enhance user experience, leading to increased satisfaction with the product or service.

Reduced support costs: When users can find the information they need and understand it quickly, the number of support requests and associated costs are reduced.

Enhanced safety and compliance: By providing clear instructions and highlighting potential risks, technical documents contribute to safer operation of equipment or systems and ensure compliance with relevant standards or regulations.

Increased market reach: By making technical information accessible to a wider audience, companies can reach potential customers who may have been deterred by complex or confusing documentation.

In conclusion, BS EN 16708-6:2020 is a crucial standard that promotes clarity and comprehensibility. Adhering to its principles provides numerous benefits for both businesses and users, ultimately improving communication, safety, and overall user experiences.