What is EN ISO 12836-2015?

EN ISO 12836-2015 is a technical standard that provides guidelines and recommendations for the management, storage, retrieval, and preservation of electronic documents and records. It is designed to ensure the long-term usability, authenticity, and integrity of these digital assets.

The Importance of EN ISO 12836-2015

In today's digital age, organizations across various industries are relying heavily on electronic documents and records. These digital assets need to be managed efficiently to meet legal, regulatory, and business requirements. EN ISO 12836-2015 plays a crucial role in achieving this goal by providing a framework for the effective management of electronic documents.

One of the key advantages of complying with EN ISO 12836-2015 is the ability to ensure the authenticity and reliability of electronic records. The standard outlines specific measures and procedures for verifying the integrity of digital assets, such as the use of digital signatures and trusted timestamps.

Key Components of EN ISO 12836-2015

EN ISO 12836-2015 covers various aspects related to the management and preservation of electronic documents. Some of the key components highlighted in the standard include:

Clear documentation: The importance of documenting policies, procedures, and responsibilities associated with managing electronic documents and records.

Metadata: The use of metadata to facilitate the identification, classification, and retrieval of digital assets.

Storage and backup: Guidelines for ensuring the secure storage and regular backup of electronic documents and records to prevent data loss or corruption.

Migration: Strategies for migrating electronic records to new technologies or formats to ensure continued accessibility and usability.

Long-term preservation: Recommendations for preserving electronic documents over extended periods, including the use of file formats that are open, non-proprietary, and widely supported.

Conclusion

EN ISO 12836-2015 is an important standard that helps organizations effectively manage, store, retrieve, and preserve their electronic documents and records. By following the guidelines outlined in this standard, businesses can ensure the longevity, integrity, and authenticity of their digital assets. Compliance with EN ISO 12836-2015 brings numerous benefits, including legal compliance, enhanced efficiency, and improved decision-making based on reliable information.